Purchasing Officer for Villa Management
Purchasing Officer for Villa Management
Key Responsibilities:
- Source, evaluate, and negotiate with suppliers to obtain the best quality products and services at competitive prices.
- Manage the procurement of operational supplies, furniture, fixtures, equipment (FF&E), maintenance materials, and other purchasing requirements for villa operations.
- Prepare and process Purchase Requests (PR), Purchase Orders (PO), and ensure timely delivery of goods and services.
- Monitor inventory levels and coordinate with Operations, Housekeeping, Engineering, and Villa Managers to ensure sufficient stock availability.
- Build and maintain strong relationships with vendors and service providers while continuously expanding the supplier network.
- Compare quotations, negotiate pricing, payment terms, and delivery schedules to maximize cost efficiency.
- Ensure all purchased items meet the company's quality standards and operational requirements.
- Coordinate with the Finance team to ensure proper documentation, invoice verification, and payment processing.
- Maintain accurate purchasing records, supplier databases, contracts, and procurement documentation.
- Monitor supplier performance and resolve issues related to quality, delivery, or service.
- Conduct regular market research to identify new suppliers, products, and cost-saving opportunities.
- Ensure all purchasing activities comply with company policies and procedures.
- Prepare regular purchasing reports, cost analyses, and procurement updates for management.
Qualifications:
- Minimum 3 years of experience in Purchasing or Procurement, preferably within villa management, hospitality, hotels, resorts, or property management.
- Bachelor's Degree or Diploma in Business Administration, Supply Chain Management, Hospitality, Procurement, or a related field.
- Fluent in English, both written and spoken.
- Strong negotiation, communication, and supplier management skills.
- Excellent knowledge of purchasing procedures, inventory control, and procurement best practices.
- Strong analytical and problem-solving abilities with excellent attention to detail.
- Ability to manage multiple purchasing requests and work effectively under tight deadlines.
- Proficient in Microsoft Office (Excel, Word) and purchasing or inventory management systems.
- Good understanding of operational requirements within the hospitality or villa management industry.
- Strong organizational skills with the ability to maintain accurate documentation and records.
- Honest, proactive, and able to work independently as well as collaboratively with cross-functional teams.
- Having an established supplier network in Bali will be considered an advantage.