Administration & Logistics Officer

Administration & Logistics Officer

Tanggung Jawab Utama

• Manage the daily administrative operations of the project office, including office supplies, telecommunications, meeting arrangements, document control, courier services, and fixed asset management.
• Assist Chinese employees in processing work permits, residence permits, tax registrations, immigration procedures, and other administrative requirements for working in Indonesia.
• Support the recruitment of Indonesian employees and manage onboarding documentation, employment contracts, attendance records, leave administration, and employee separation procedures.
• Assist with the registration and administration of BPJS Kesehatan, BPJS Ketenagakerjaan, and other statutory employment requirements for Indonesian employees.
• Arrange and supervise employee accommodation, catering, transportation, drinking water, housekeeping, security services, and other welfare facilities.
• Manage project vehicles, driver scheduling, vehicle requests, fuel expenses, parking fees, insurance, and maintenance records.
• Coordinate airport transfers, hotel reservations, business receptions, meetings, and project-related events.
• Manage the receipt, distribution, filing, translation, and circulation of documents in Bahasa Indonesia, English, and Chinese.
• Support the Finance Department with petty cash purchases, petty cash management, administrative expense reimbursements, and supplier payment documentation.
• Maintain an emergency contact directory, including hospitals, police stations, fire departments, immigration offices, vehicle recovery services, and key project suppliers.
• Handle employee welfare concerns, labor relations communication, and cultural differences to maintain a stable and harmonious working environment.
• Strictly protect employees' personal information, company business data, and confidential project information.

Kompetensi Lokal Utama

• Familiar with administrative procedures, human resources practices, immigration matters, accommodation services, transportation, and local support services in Jakarta.
• Good understanding of Indonesian employment contracts, attendance management, payroll documentation, and BPJS administration procedures.
• Able to communicate independently in Bahasa Indonesia with government authorities, landlords, suppliers, and local employees.
• Good English communication skills are required; Chinese communication or translation skills are an advantage.
• Proficient in Microsoft Office with strong documentation, expense tracking, organizational, and coordination skills.
• Previous experience in administration and logistics for Chinese-invested companies, construction projects, or industrial projects is preferred.