Personal Assistant

Personal Assistant

Deskripsi Pekerjaan

Responsibilities

• Manage and maintain the CEO’s daily schedule, including appointments, meetings, reminders, and travel arrangements.
• Coordinate and organize internal and external meetings, including scheduling, agenda preparation, and distribution of relevant materials.
• Attend meetings when required, prepare accurate meeting minutes, and follow up on action items with relevant departments.
• Prepare, review, and organize business reports, presentations, documents, and correspondence for the CEO.
• Handle confidential information and sensitive documents with strict discretion and professionalism.
• Act as the main coordination point between the CEO and internal departments to ensure clear communication and task follow-through.
• Liaise with external stakeholders including clients, business partners, vendors, and regulatory bodies on behalf of the CEO when required.
• Monitor ongoing projects and cross-department activities, track progress, and assist in resolving operational issues.
• Collect, consolidate, and review reports from various departments for CEO analysis and decision-making.
• Support business process improvements across operations, including workflow efficiency, warehouse systems, material planning, and administrative systems.
• Maintain structured filing systems, databases, and records (digital and physical) for easy access and accuracy.
• Manage administrative tasks such as expense claims, invoice processing, and reimbursement documentation.
• Screen and manage incoming communications (emails, messages, calls), ensuring proper prioritization and escalation.
• Coordinate all business travel arrangements for the CEO, including flights, accommodation, transport, and itineraries.
• Provide proactive daily support to the CEO in administrative, operational, and business matters.
• Anticipate needs and prepare necessary information and documents in advance to support executive decision-making.
• Ensure smooth execution of daily priorities by tracking tasks, deadlines, and follow-ups across departments.
• Represent the CEO professionally in selected meetings or discussions when delegated.

Kualifikasi

• Candidate must possess at least a Diploma in Secretarial, Business Administration, or equivalent.
• Minimum 3 years of working experience as Personal Assistant / Executive Assistant or in a related role.
• Required language(s): English (Must) and Mandarin (is a plus).
• Preferably experienced in E-commerce or Manufacturing industries.
• Proficient in Microsoft Office (Excel, Word, PowerPoint) and Google Workspace.
• Familiarity with ERP systems is an advantage.
• Strong organizational, communication, and problem-solving skills.
• High level of integrity, professionalism, and confidentiality.
• Detail-oriented, proactive, and well-organized.
• Able to work independently and as part of a team.
• Able to work under pressure and manage multiple priorities effectively.
• Able to adapt in a fast-paced working environment.
• Willing to work WFO Monday – Saturday.
• Willing to travel for business trips when required.

Benefit

• Competitive salary package
• Performance-based career growth opportunities
• Exposure to top management and business operations
• Dynamic and fast-paced working environment

Tentang Perusahaan
PT Hana Fashion
Textiles
51 - 200 karyawan
PT Hana Fashion Indonesia is a company engaged in the field of Garment. The garment process is carried out independently by PT Hana Fashion, starting from material selection, pattern making, production process, such us cutting, sewing, QC, ironing, packing and save the finish good in our storage. And we also to sales made in only online market place (E-commerce).