Document Controller

Document Controller

Job Summary:
Datalec Precision Installations (DPI) is a leading provider of data centre design, supply, build, and managed services. We are committed to delivering seamless and integrated solutions for data centre operators worldwide. Our team is dedicated to maintaining high standards of service and excellence in every project we undertake.
We are seeking a Document Controller to join our team, in Jakarta. This role plays a crucial role in managing and organising project documentation. You’ll ensure that all documents are accurate, up-to-date, and securely stored. This is a key role within the project team, and as such, you must possess a strong team ethic, flexible approach, to be able to work unsupervised and to deadlines, and have excellent communication skills.

Core Duties & Responsibilities

• Document Management: Maintain accurate records of project-related documents, including drawings, specifications, contracts, and correspondence.
• Version Control: Ensure that all documents are up-to-date, properly versioned, and accessible to relevant stakeholders.
• Collaboration: Work closely with project managers, engineers, and other team members to organize and distribute project documentation.
• Quality Assurance: Implement document control procedures to maintain data integrity and compliance with industry standards.
• Project Management: To create, populate & manage a live document tracker specific to the project to record every document and transmittal.
• Quality control: To assess the quality and properties of all incoming and outgoing official documentation.
• Administrative Support: Proactively manage all aspects of the day-to-day running of the project office; and provide full administrative support to the project team. Attend project review meetings and report to the documentation manager routinely.
• Represent the business, upholding our core values and behaviours with all internal and external customers, clients and third parties
• Maintain business and client confidentiality, adhering to applicable Data Protection regulations and Information Security Standards in line with company, and group policies and procedures.

Qualifications: Skills and Experience

• Previous experience in document control or project administration.
• Proficiency in document management software and tools, Sharepoint advantageous.
• Detail orientated: Attention to detail and strong organisational skills.
• Methodical: Systematic approach to managing documents.
• Adaptability: Able to handle changing priorities and project requirements.
• Confidentiality: Maintain strict confidentiality of sensitive information.